Essential Aspects of Your Year-Round Maintenance Checklist

Well-maintained urban area.

Your association should always look its best and function properly for the comfort of your homeowners. While some associations may try to catch repairs and maintenance necessities as they come, this isn’t always the most efficient plan for a community.

The team at Excel Association Management always believes that an HOA should have a plan, and that includes performing periodic maintenance before problems start to pop up.

What is the Importance of Having a Maintenance Checklist?

A maintenance checklist is important because it helps preserve the integrity of your neighborhood. As long as properties within your association remain maintained from the inside out, property value will continue to rise.

Therefore, relying on a maintenance management system that works for you the entire year leaves no stone unturned and mitigates the possibility of larger maintenance problems arising in your community.

Exterior Checks

Take some time throughout the year to check all of the exteriors of your properties. From shared community buildings to the exterior of your homeowner’s homes, this check can help resolve several face value issues that can easily drag down property value if ignored.

Some of the most important exterior checks include:

  • Foundation repairs
  • Wall repairs
  • Repainting needs
  • Damaged exterior vents
  • The examination of utility boxes, gas, and water lines

Make sure to have a reliable vendor lined up every spring to inspect and repair the roofs and gutters of the properties within your community. This is especially important because a harsh Texas winter can do substantial damage to a rooftop.

Common Community Areas

Another important issue to look into during exterior checks are common areas like fences and homeowner yards. Your association management team will regularly perform inspections to ensure that homeowners maintain their yards up to a uniform standard. Should we find any irregularities, leave it up to us to communicate these rule violations with your neighbors and help guide them towards having their yard once again, become community compliant.

We will also add your parking lots and streets to our maintenance checklist if they are the responsibility of the association. A poorly maintained parking lot can be unsightly, so you can trust our team to hire reliable porter services that prevent unnecessary cracks, grime, and trash build up.

Interior Maintenance Essentials

Your association management will make sure to ask homeowners to inspect the interiors of their homes for any maintenance issues. We will, in turn, handle the inspection of common building interiors and hire qualified vendors to handle any necessary repairs.

Some interior maintenance areas we ask homeowners to examine include:

  • Damaged flooring
  • Attic vents
  • Attic screens
  • Leaks throughout the home

All of these interior issues can become serious problems if left unattended. A seasonal maintenance checklist allows your neighbors to exercise preventative measures that minimize the impact of any issues discovered during their inspection process.

Utilities

Although it’s recommended that homeowners keep up with their own utility maintenance, your management should take the required steps to ensure that the utilities of your community’s shared areas are well-kept.

Trust your association management to inspect and take necessary action on the following items:

  • Common area HVAC units
  • Furnaces
  • Hot water heaters
  • Water and irrigation lines
  • Gas lines
  • Electric lines

When it comes to your homeowners inspecting their own property’s utilities, third-party vendors can help homeowners determine an accurate assessment of any repairs or maintenance steps your association should take.

Keep Your Maintenance Checklist Covered With Excel Association Management

If you are a board member of an HOA, and know that your community needs a little extra assistance with a maintenance plan, Excel Association Management can help. We specialize in helping with the backend details of association management and can help you find the right vendors to handle all of your association’s maintenance needs and beyond. Contact us today to learn more about our HOA management services and how we can help create the most efficient and effective maintenance checklist for your community.

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